Stop scheduling your own podcasts, meetings, and travel

You have three podcast appearances this month, two investor calls, a conference next week, and 14 client meetings. You're booking all of it yourself. That means managing availability across calendars, coordinating time zones, handling reschedules, booking flights and hotels, and prepping for each meeting. By the time you show up, you've spent more time on logistics than on the conversation itself.

Scheduling is the work before the work, and it's eating your week.

The painful path

You've tried scheduling tools. Calendly and Cal.com help with inbound bookings, but they don't handle the back-and-forth of coordinating with a podcast producer who only uses email, an investor who needs a specific time slot, or a client who reschedules twice. They don't book your travel. They don't send prep notes before a meeting. They don't follow up afterward.

You've thought about asking someone on your team to handle it, but you're a solo founder. There is no team. You've looked at part-time local assistants, but $25 to $40 an hour adds up fast, and most of them aren't available when the urgent reschedule comes in at 8am.

So you keep doing it yourself, context-switching between scheduling and actual work 15 times a day.

What changes with SoTalented

You get a dedicated executive assistant who owns your calendar and travel, working from a premium SoTalented Satellite Office in India. They handle the scheduling, the coordination, the travel booking, and the prep. You show up, prepared, on time, and without having touched a single logistics thread.

An executive assistant starts around $1,500 a month, all in. That covers calendar management, travel, meeting prep, and follow-ups. They learn your preferences: which airlines, which hotel chains, which time slots you protect, which meetings you want prep notes for. First hire takes about 3 weeks. 30-day cancellation if it's not the right fit.

What your team looks like now

Your executive assistant handles:

• All inbound and outbound meeting scheduling and coordination

• Time zone management across international contacts

• Flight, hotel, and ground transport booking for travel

• Meeting prep (agenda, participant background, key topics)

• Post-meeting follow-ups and action item tracking

• Reschedules and cancellations without your involvement

You stop living in your calendar app. Meetings happen without your logistical effort. Travel gets booked without your research. You walk into every meeting knowing what it's about and who's in the room, because someone prepared that for you.

Ready to show up prepared instead of overbooked?

Hire an Executive Assistant and the scheduling stops being your problem.